Cancellation Charges
All conference, banquet and functions booked at Lawton Hotels by the client shall be subject to the following:
1. NUMBERS ATTENDING
i) The Client shall give details of final numbers attending the function when requested by the hotel and in any case not less than three days beforehand. The acceptance of any increase over the previously advised numbers will be at Lawton Hotels discretion.
ii) Where the booking includes bedroom accommodation full details of the numbers of persons staying, together with the type of accommodation and length of stay must be stated, in writing, no less than 14 days prior to the date of arrival or sooner if requested. The names of those occupying each room must be given, in writing, at least three days before the start of each booking.
iii) Lawton Hotels reserve the right to charge, in full, for any decrease from the final numbers given but in any case, the minimum chargeable number as shown overleaf will apply.
2. INFORMATION
The Client shall provide, on request by the Hotel, all such information, which is available in relation to the function
3. CHARGES
i) Account facilities will only be granted to those companies, which have established credit facilities in advance.
ii) The client agrees to pay all charges within 28 days of the invoice date, failing which, interest will be charged daily at 2% over the Hotels Bankers Base Rate.
iii) Any function for which advance payment is overdue by more than 7 days may be cancelled by the hotel and the cancellation fees detailed in Clause 7 will become payable immediately.
iv) If there are any queries on any part of the invoice, the Client will pay the undisputed balance of the sum owing on the date due and the remainder on resolution of the query.
v) The company reserves the right to withhold or withdraw credit facilities at any time without notice.
4. ADVERTISING
If the general public are to be admitted to the function, the Client should not use Lawton Hotels Ltd’s names or trademarks without its prior written permission and must show all tickets, posters and advertising material to the Hotel for its approval in writing. In all other circumstances this information should be provided if so requested by the hotel.
5. CLiENTS USE OF THE HOTEL
i) The Client and persons attending the function shall:
a) Comply with all licensing, health and safety and other regulations relating to the Hotel;
b) Not carry out any electrical or other works at the hotel, including amplification and lighting, without Lawton Hotel Ltd’s prior written consent;
c) Not bring any dangerous or hazardous items into the hotel and remove any such items promptly when requested to do so by a member of the hotels management or any other authorised person;
d) not consume any food or drink at the hotel not supplied by Lawton Hotels Ltd or its authorised caterers, without Lawton Hotels Ltd’s prior written consent;
e) Not act in an improper or disorderly manner, leave promptly at the appropriate time and comply with any reasonable request by Lawton Hotels Ltd’s or its employees.
ii) Any person or item in breach of these conditions may be refused admission to or be removed from the hotel.
6. CANCELLATION BY LAWTON HOTELS LTD
i) Lawton Hotels Ltd may cancel the bookings under the following circumstances;
a) If the hotel or any part of it is closed due to circumstances outside its control.
b) If the client becomes insolvent or enters into liquidation or receivership.
c) If the client is more than 30 days in arrears with any payment to Lawton Hotels Ltd.
d) To avoid a breach of these conditions.
e) If it might prejudice the reputation of or cause damage to Lawton Hotels Ltd
ii) In such an event Lawton Hotels Ltd will refund any advance payment made but will have no further liability to the Client.
7. CANCELLATION BY THE CLIENT
If the Client cancels a reservation as detailed below, Lawton Hotels Ltd reserves the right to claim the following sums, unless a booking is obtained for the same dates from a third party on no less favourable terms;
a) If cancelled more than 6 weeks prior – no charge
b) If cancelled within 6 weeks of the date – 50% of the total sum payable is due
c) If cancelled within 3 weeks of the date – 75% of the total sum payable is due
d) If cancelled within 1 week of the date – Full payment is due
In all instances, notification of cancellation must be made in writing and will be effective on the date received by Lawton Hotels Ltd.
8. LIABILITY
i) Lawton Hotels Ltd will be liable to the Client and /or persons attending the function for injury to persons or loss or damage to property only where and to the extent that it has been negligent but otherwise will be under no liability to them whatsoever.
ii) Client will be liable for any loss or damage to Lawton Hotels Ltd’s property including walls, Light fittings and equipment (including items hired for their use) or injury to any person including Lawton Hotels Ltd’s staff and shall indemnify Lawton Hotel’s Ltd against any loss or liability (other than Lawton Hotels Ltd’s liability in (i above) arising from the function.
iii) The Client is advised to consider arranging insurance for the function covering public liability and loss or damage to its property and that of persons attending the function.
9. GENERAL
i) Lawton Hotels Ltd will take all reasonable steps to fulfil the reservation to the best of its ability and in accordance with the details provided. However, it reserves the right to provide alternative services of at least an equivalent standard at no additional costs to the Client.
ii) The Client shall not be entitled to assign the booking to any third party nor utilise the Hotel’s facilities, other than for the purpose stated overleaf, without Lawton Hotel’s Ltd’s prior written approval.
iii) Lawton Hotel’s Ltd reserves the right to pass on to the Client any additional costs incurred by them in respect of goods and services requested during the course of the function or caused by the Client adhering to the agreed times of service, such as increased staff costs.
iv) Whilst the Company has taken all reasonable steps to ensure that the information contained in its brochures, tariffs, leaflets and advertisements is accurate, it reserves the right to alter, substitute by or withdraw any service, facility or amenity without notice if necessary.
v) Not withstanding anything contained in these Terms, the Company will to be liable for any failure to perform its obligations to the Client in whole or part as a result of any of the following circumstances:
a) Strikes
b) Other industrial action(s)
c) Fire at or near the Hotel
d) Flood at or near the Hotel
e) Civil unrest, dispute or commotion
f) Act of God
g) Legal action against the Company, not resulting from its negligence preventing the supply of services.
vi) No variation of these conditions shall be effective unless in writing and signed on behalf of both Lawton Hotels Ltd and the Client.
vii) This agreement shall be subject to the law of the country in which the hotel is situated.
